Managed demo fleet program
DemoReady™ managed demo fleet
Your software in front of the right buyers. Without owning the logistics.
We warehouse, provision, ship, and reset your demo headsets from Glendale, CA. You keep selling.
$195Starting price for 5 headsets, per month — billed annually
1–2 daysBusiness days from returned to ready again
5Minimum fleet size to start a program
What we run
Always a unit ready to go.
Each headset cycles through five stages and returns to stock. We run every stage — you submit the request.
How teams use it
The fleet size you start with decides how you'll use it.
Every program starts at the 5-headset minimum. From there, the size of your fleet naturally sets the pattern — these three cover the full range, no gaps, no overlap.
5–8 headsets
Single evaluations, steady rotation
One or two units out with a prospect at a time, the rest held in reserve at the warehouse. The right size for a lean program just getting started.
9–15 headsets
Team workshops, parallel accounts
Several units out at once — a group workshop at one site, or two or three smaller evaluations running with different accounts at the same time.
16–25 headsets
Conferences & trade shows
A large block ships to one event, runs for the length of the show, and returns to the warehouse together. Above 25, we scope it as a custom program.
Pricing
A flat program fee, plus a rate per headset.
One formula for every fleet size. No tiers, no loan-window limits, no feature levels to compare.
Minimum 5. Above 25, we'll quote it.
12 headsets
526+
$433 / month
$5,196 per year, billed annually · plus $199 one-time onboarding
Formula: $25/mo base + $34/mo per headset, billed annually. Same math at every fleet size — nothing hidden in a tier.
Included in every program
All five stages of the loop — provisioning, MDM enrollment, warehousing, deployment coordination, returns, condition check, cleaning and reset — plus per-deployment tracking, reporting, and program support. No loan-window limit: your devices stay out as long as your deal needs.
Charged separately
One-time · or bring your ownHardwareHeadsets and accessories, quoted — or ship us units you already own.
Per device, requiredProtection planFrom $40/device for 2-year coverage — exact rate depends on the device's replacement value. Covers accidental damage, drops, and spills.
Per deploymentFreightFrom ~$36/headset each way for standard domestic shipping on our UPS, FedEx, or DHL accounts, billed at cost (overnight and international cost more). Ship on your own account instead and we add an $8 per-item handling fee.
Per deployment · often includedHandling & kittingIncluded when your hardware is bought through Knoxlabs. See below.
12-month term
Minimum 5 headsets
Your quote confirms the final figure
Two ways in
Buy the hardware through us, and handling is on us.
Either way the devices are yours and the program fee is the same. What changes is whether picking, kitting, and packing each deployment is included.
Buy hardware through Knoxlabs
Most programs. We're an authorized distributor for Meta, HTC VIVE, Pico and others.
- Handling and kitting included on every deployment
- Hardware and accessories quoted with your program
- Units arrive already in our warehouse — nothing to ship in
- Protection plan per device, from $40 (2-yr)
- Freight at cost, from ~$36/headset — or your own carrier account + handling fee
Ship us devices you own
For teams with a fleet already in hand.
- Same program fee, same operation, same reporting
- We inspect and enroll each unit on arrival
- Handling and kitting charged per deployment
- Protection plan per device, from $40 (2-yr)
- Freight at cost, from ~$36/headset, including shipping them to us — or your own carrier account + handling fee
What goes in the kit
Everything the fleet needs, from one catalog.
Anything you add to a kit can be bought with the program and stocked with your fleet. These are the categories most demo kits draw from.
Headsets
Meta Quest, Pico, HTC VIVE, and other VR and AR devices — quoted with your program.
Get a quote →Comfort & power
Head straps, battery straps, spare controller batteries, charging docks and multi-device stations.
Browse accessories →Cases & transport
Single-device carry cases through to hard multi-unit cases for four, eight, or more.
Browse cases →Hygiene & consumables
Disposable face covers, wipeable facial interfaces, cleaning supplies — restocked each deployment.
Browse hygiene →Add-on devices
Trackers, cameras, cables, and adapters where the demo needs more than the headset.
Browse add-ons →Managing devices
A tablet, laptop, or small-form PC to cast, control, or run the session alongside the headset.
Get a quote →Make it yours
The prospect never sees us.
A case with your logo, a headset with your logo, your leaflet inside, and a device that boots straight into your app. No manufacturer home screen, no setup steps, no Knoxlabs.
Headset branding
Your logo on the front of each headset, or a full skin wrap across headset and controllers.
Minimum order appliesBranded case or sleeve
Custom printed case or box sleeve, so the kit arrives looking like yours before it's opened.
Minimum order appliesPrinted inserts
A leaflet, quick-start card, or pitch sheet packed with every shipment.
Per printed pieceAsset tagging
Every unit tagged to your organization, so a device in the field is always traceable to your fleet.
Per headsetKiosk lock
The headset opens into your software on wake. Included in every program at no extra cost.
IncludedSoftware account linking
Each device linked to your platform account before it leaves the warehouse.
Per deviceBranding and customization are priced per unit with minimum order quantities. Ask for the à la carte sheet with your program quote.
Getting started
Signed PO → first units demo-ready in 14 business days → after that, approved requests ship in 1–2 business days.
What you see
Every unit, by state.
What's out with a prospect, what's back and ready. Your reporting is built from this view.
Also included
Directory listing
Your product in the Knoxlabs XR Software Directory, where buyers shop software alongside hardware.
Hardware sourcing
Our multi-brand XR catalog when a deal needs a device you don't stock.
Enterprise deal flow
Inclusion in enterprise deals we're already running, where your software fits the requirement.
Questions
Before you apply
Is there a limit on how long a device can stay out?
No. They're your devices — keep them with a prospect as long as the deal needs. The only practical limit is that a unit in the field isn't available for the next request, which is what fleet size is for.
What's the difference between buying hardware through you and shipping my own?
The program fee and the operation are identical. If you buy the hardware through Knoxlabs, handling and kitting are included on every deployment. If you ship us devices you already own, handling and kitting are charged per deployment. Protection and freight apply either way.
Who is DemoReady not a good fit for?
We'd rather say so early than take on a program that won't work. It's usually too soon if:
- Your app has no stable build yet
- You sell a consumer-only product
- You already run a mature in-house demo operation
- You need fewer than five headsets
Which devices do you support?
Meta Quest, Pico, and HTC VIVE make up most fleets, and we work with other VR and AR devices as well. If your app runs on something we haven't handled before, say so on the application and we'll confirm before quoting.
What does the prospect actually see?
Your app, on wake. Each unit is locked to kiosk mode, so the headset opens straight into your software rather than the manufacturer's home screen. Add branding and the case, the headset, and the printed insert are all yours too.
What does the $199 onboarding cover?
The one-time setup before your first unit ships: standing up your device-management account, building the kiosk profiles your app runs in, and QA on the first batch. It's billed once, separately from the recurring $25/mo base fee and the per-headset rate, because it only happens at the start.
What happens if a device comes back damaged?
Every unit carries a protection plan covering accidental damage, drops, and spills, with claims handled through a third-party provider. Plans start at $40/device for 2-year coverage — the rate scales with the device's replacement value, so a higher-value headset costs a bit more to cover. Accessories and worn-out items are replaced and billed as used. Where a single part can't be replaced on its own, we replace the full kit — hardware and accessories together. Loss, theft, and in-transit damage aren't covered by the plan; we agree who carries that risk before your first shipment.
Can I ship on my own FedEx, UPS, or DHL account?
Yes. Give us the account number and we'll ship on it instead of ours. You're billed our standard per-item handling fee — from $8 — instead of freight at cost.
Will this generate leads for us?
No — it converts them. You bring the prospects; we make sure the hardware experience works when they're ready to try it. You track demo outcomes and conversion; we report on fleet and operations.
Why a 12-month term?
Provisioning, device-management enrollment, and protection setup are front-loaded. On a shorter cycle you'd pay for setup and barely get to use it.
ISV application
Apply to DemoReady
About three minutes. We respond within one business day — with a scoping call invitation, or with what we still need to quote you.
Application received.
A Knoxlabs program manager reviews it and replies within one business day — either with a scoping call invitation or with what we still need to quote your program.
What happens next
- Review. We check fit against your app, hardware, and volume.
- Scoping call. Thirty minutes to size the fleet and confirm the tier.
- Quote. Program, hardware, and protection priced as separate lines.
Tell us about your product
Company, product, and demo volume. No commitment — an application starts a scoping conversation.
Loading the application form…
The application form didn't load — an ad or script blocker will usually do that. Email
hello@knoxlabs.com
with your company, product, supported headsets, and rough demo volume, and we'll pick it up from there.
One business day response
Goes to the partnerships team, not a general inbox
Not sure it fits? We'll tell you plainly.
DemoReady — from $195/mo for 5 headsets$25/mo base + $34/mo per headset · billed annually · hardware quoted separately
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